Bylaw: Article 2
SECTION 1. Members.
There are three classes of membership within the Club. Any individual who supports the
mission of the Club, and is willing to contribute toward achieving the mission is
eligible for membership.
SECTION 2. Admission to Membership.
Application for General Membership to the Club must be approved
by the Board of Directors of the Club. Individuals may be admitted to membership
in the Club upon completion of all required
application materials accompanied by the appropriate required dues. The membership
year shall be the fiscal year in which the
member pays the dues.
SECTION 3. MEMBERSHIP.
The membership of the Club shall be comprised of three classes:
1) Viking Pride, 2) Viking Loyal, and 3) Viking Supporter. Dues for each membership
class shall be set by the Board of Directors.
Members who fail to pay their dues within 30 days from the time they become due
shall be notified by the Secretary, and if payment is not made within the next succeeding
30 days, shall be reported to the Board of Directors as in arrears, and if so ordered
by the Board shall be dropped from the rolls and thereupon forfeit all rights and
privileges of membership.
SECTION 4. ANNUAL MEETING.
The members of the Club shall meet annually on such date and
at such time as shall be designated by the Board of Directors and stated in the
notice of the meeting. At such Annual Meeting, the members will elect directors
and transact any other proper business, which may be brought before the meeting.
SECTION 5. SPECIAL MEETING.
Special meetings of the members of the Club may be called by the Board of Directors or by a majority of all members entitled to vote on the business to be transacted at such meeting. Such request must state the purpose of the meeting. Business transacted at special meetings of members shall be limited to the purposes stated in the notice of the meeting.
SECTION 6. NOTICE OF MEETINGS
Written notice of each meeting of members shall be given not less than 30 days nor more than 40 days before the date of the meeting to each member entitled to vote. Written notice may be sent by facsimile, electronic mail, first class, registered or certified mail to the address as it appears on the books of the Club. Each such notice will state the day, hour, and place where the meeting will be held. In case of a special meeting the notice shall state briefly, the purpose of the meeting.
SECTION 7. QUORUM.
Those members present or by proxy at the Annual Meeting shall
constitute the quorum and the vote of the majority may transact business and/or
the adoption of any matter voted upon.
SECTION 8. CONDUCT OF MEETINGS.
Meetings of members shall be presided over by the Chairperson of the Board of Directors or, if he/she is not
present, by a Vice Chairperson, or if none of said officers is present, by a Chairperson
to be elected at the meeting. The membership present shall elect a temporary Chair
to preside. Rules of procedure for the conduct of the meetings shall be governed
by Roberts Rules of Order as amended from time to time.
SECTION 9. VOTING AND HOLDING OFFICE.
All members shall have the right to attend or by proxy and
vote at the Annual meeting and shall be entitled to such other privileges as set
by ECSU Viking Varsity Club.
To be eligible to hold an office in ECSU Viking Varsity Club, a member must be an ECSU Alumni.
SECTION 10. NOMINATION AND ELECTION.
Candidates for each office must submit an application and meet eligibility criteria as established in Article IV, Section 1 herein. The nominating committee of the Club shall verify credentials of each candidate and submit their name in nomination. The election for new officers shall be held in May of each year. Candidates so nominated shall thereafter be elected by a majority of votes cast by members of ECSU Viking Varsity Club. Directors and Officers elected shall assume their duties on July 1, which coincide with the fiscal year, July 1 through June 30.